Other information

UNCLAIMED / UNPAID DIVIDEND DETAILS

Shareholders who have not yet encashed their dividend warrants for the years 2014-2015 to 2020-2021 may approach the Company with a request letter quoting their Ledger Folio numbers / DP & Client ID along with dividend warrant(s) (if any) and a cancelled cheque leaf for revalidation/claim.

The details of Dividend paid by the Company and the respective due dates of transfer of unclaimed/un-encashed dividend to the designated fund of the Central Government is enumerated below:

Date of Declaration Financial year of Dividend Due date of transfer to the Government Amount in Rupees
September 16, 2015 2014-2015 October 23, 2022 55,73,225.49
September 14, 2016 2015-2016 October 21, 2023 55,36,865.00
September 13, 2017 2016-2017 October 20, 2024 63,92,367.50
September 21, 2018 2017-2018 October 27, 2025 68,17,914.00
August 30, 2019 2018-2019 October 7, 2026 64,83,313.80
September 10, 2020 2019-2020 October 21, 2027 50,85,182.00
August 23, 2021 2020-2021 October 1, 2028 1,29,03,167.00

Pursuant to the provisions of Investor Education and Protection Fund Authority (Accounting, Audit, Transfer and Refund) Rules 2016 read with Investor Education and Protection Fund Authority (Accounting, Audit, Transfer and Refund) Amendment 2017, the Company is mandated to transfer all such shares to Investor Education and Protection Fund (IEPF) in respect of which dividend has not been claimed for seven consecutive years or more.The unclaimed dividend amount for the financial year 2013-2014 and 387767 Equity Shares related to unclaimed dividend for the financial year have been credited to Investor Education and Protection Fund (IEPF). Shareholder can claim the unclaimed dividend amount. Shareholder can claim the unclaimed dividend amounts and shares credited to IEPF with a separate application made to the IEPF Authority, in Form IEPF-5, as prescribed under the Rules and are available at IEPF website i.e www.iepf.gov.in.

Share Transfer System

In terms of the provisions of Regulation 40(9) of the Listing Regulations, the Company has obtained, on yearly basis, a certificate, from a Company Secretary in Practice, certifying that all certificates have been issued within thirty days of the date of lodgement of the transfer (for cases lodged prior to 1st April, 2019), sub-division, consolidation and renewal and also filed a copy of the said certificate with the Stock Exchanges. Request for rematerialisation are attended within the statutory period.

The average time taken for processing and registration of relodged share transfer requests is less than 15 days. As on 31st March, 2022, there were no share transfer requests pending with the Company and there were no major legal proceedings relating to transfer of shares.

Shareholders may please note that SEBI vide its Circular No. SEBI/HO/MIRSD/MIRSD_RTAMB/P/ CIR/2022/8 dated 25th January, 2022 has mandated the listed companies to issue securities in demat form only while processing service requests viz. issue of duplicate securities certificate; claim from Unclaimed Suspense Account; Renewal/ Exchange of securities certificate; Endorsement; Sub-division/ Splitting of securities certificate; Consolidation of securities certificates / folios; Transmission and Transposition. Accordingly, shareholders are requested to make service requests by submitting a duly filled and signed Form ISR – 4 (Form for various service requests), the format of which is available on the Company's website www.hindalco.com.

Shareholders holding equity shares of the Company in physical form are requested to kindly get their equity shares converted into demat/ electronic form to get inherent benefits of dematerialisation and also considering that physical transfer of equity shares/ issuance of equity shares in physical form have been disallowed by SEBI.

Common and simplified norms for investor service Request In terms of the SEBI Circular No. SEBI/HO/ MIRSD/MIRSD_RTAMB/P/CIR/2021/655 dated 3rd November, 2021, the Company had sent individual letters to all the shareholders holding shares of the Company in physical form for furnishing their PAN, KYC details and nomination. The shareholders are requested to go through the communication available on the Company's website www.hindalco.com/investor-centre.

Nomination

As per the provisions of Section 72 of the Act, facility for making nomination(s) is available to Individuals holding shares in the Company. Shareholders holding shares in physical form may obtain a nomination form (Form SH-13), from the Company's Registered Office or download the same from the Company's website Company's website www.hindalco.com/investor-centre. Shareholders holding shares in demat mode should file their nomination with their DPs for availing this facility.

Permanent Account Number

Shareholders who hold shares in physical form are advised that SEBI has vide Circular no. SEBI/HO/ MIRSD/MIRSD_RTAMB/P/CIR/2021/655 dated 3rd November, 2021 made it mandatory for all holders and claimants of physical securities to furnish PAN.

Intimate / update contact details

Shareholders are requested to update / intimate changes, if any, pertaining to their PAN, postal address, e-mail address, telephone / mobile numbers, with necessary documentary evidence, to the Registered Office of the Company, in Form ISR-1, if shares are held in physical mode or to their Depository Participant ("DP"), if the holding is in electronic mode. The said form ISR-1 for change / update of details, form ISR-2 for bankers attestation of signature in case of major mismatch and form ISR-3 for declaration for opting out of nomination are available for download from the weblink https://www.hindalco.com/investor-centre.

Freezing of Folios without PAN, KYC details and Nomination

Folios wherein any one of the documents / details viz. PAN, KYC details and nomination are not available on or after 1st April, 2023, shall be frozen by the Company in terms of the aforementioned SEBI Circular. The frozen folios will be referred by the Company to the administering authority under the Benami Transactions (Prohibitions) Act, 1988 and or Prevention of Money Laundering Act, 2002, if they continue to remain frozen as on 31st December, 2025

In case of any query contact –

Hindalco Industries limited
21st Floor, One Unity Center
Senapati Bapat Marg, Prabhadevi
Mumbai – 400013
Tel: +91 22 69477000 / 69477150
Fax: +91 22 69477001 / 69477090
Email ID: hilinvestors@adityabirla.com

Green Initiative in Corporate Governance – Service of Documents in Electronic Form

As you are aware, Ministry of Corporate Affairs Government of India (MCA) vide its Circular(s) Nos. 17 and 18 dated 21st April, 2011 and 29th April, 2011 respectively has now allowed the companies to send Notices of General Meetings/other Notices, Audited Financial Statements, Director's Report, Auditor's Report etc. henceforth to their shareholders electronically as a part of its Green Initiative in Corporate Governance.

Keeping in view the aforesaid green initiative of MCA, your Company shall send the Annual Report and other documents to its shareholders in electronic form at the e-mail address provided by them and made available to us by the Depository.

Further, in view of the outbreak of COVID-19 pandemic and owing to the difficulties involved in dispatching of physical copies of Annual Report, the Ministry of Corporate Affairs ("MCA") has vide its circular no 20/2020 dated 5 May 2020 and further circular no. F NO. Policy- 17/57/2021-CL-MCA dated 05th May, 2022 directed the Companies to send the Annual Report only by e-mail to all the Members of the Company. Therefore, the Annual Report for FY 2021-22 and notice of AGM is being sent to the Members at their registered e-mail addresses in accordance with MCA and SEBI Circulars.

Refund to Claimants from Fund:

The claimants whose shares and/or dividend have been transferred by the Company to Investor Education and Protection Fund may claim the shares and/or apply for refund by submitting online application in Form No. IEPF-5 along with related documents mentioned in instruction kit available on website of IEPF Authority www.iepf.gov.in.

Contact Details
Ms. Geetika Anand, Nodal Officer geetika.anand@adityabirla.com
Mr. Mahesh Bhomia, Deputy Nodal Officer mahesh.bhomia@adityabirla.com
Unclaimed Shares in Physical Form

Regulation 39(4) of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 provides the manner of dealing with shares issued in physical form pursuant to public issue or any other issue which remains unclaimed with the Company. In compliance with the provisions of Listing Regulations, the Company has sent three reminders to the shareholders whose share certifi cates are lying unclaimed.

Disclosures pursuant to Regulation 39(4) of defi ne are as below:

  • Aggregate number of shareholders and outstanding shares lying in Unclaimed Suspense Account as at 31st March, 2022
  • Nil shareholders holding Nil Equity Shares.
  • Nil Equity Shares in physical form for transmission/deletion.
  • Nil Equity Shares in physical form includes above mentioned Nil Equity Shares.
  • Equity Shares of the Company are under compulsory demat trading by all investors, with effect from April 05,1999. Considering the advantages of scrip less trading, shareholders are requested to consider dematerialization of their shareholding so as to avoid inconvenience in future. BSE has vide circular dated July 05, 2018 informed about amendment to Regulation 40 of Listing Regulations mandating the transfer of securities would be carried out in dematerialised form only. This restriction shall not be applicable to the request received for Deletion, Transmission or Transposition of physical shares.
  • Shareholders/Beneficial Owners are requested to quote their Folio No./DP & Client ID Nos., as the case may be, in all correspondence with the Company. All correspondences regarding shares & debentures of the Company should be addressed to the Investor Service Department of the Company at Ahura Centre,1st Floor, 'B' Wing, Mahakali Caves Road, Andheri (East), Mumbai - 400 093 and not to any other office(s) of the Company.
  • Shareholders holding shares in physical form are requested to notify to the Company, change in their address/Pin Code number and Bank Account details promptly by written request under the signatures of sole/ first joint holder. Beneficial Owners of shares in demat form are requested to send their instructions regarding change of name, change of address, bank details, nomination, power of attorney, etc. directly to their DP.
  • To prevent fraudulent encashment of dividend warrants, members are requested to provide their Bank Account Details (if not provided earlier) to the Company (if shares are held in physical form) or to DP (if shares are held in demat form), as the case may be, for printing of the same on their dividend warrants.
  • Non-resident members are requested to immediately notify: -
    - change in their residential status on return to India for permanent settlement;
    - particulars of their NRE Bank Account with a bank in India, if not furnished earlier.
  • In case of loss/misplacement of share certificate, investors should immediately lodge a FIR/Complaint with the police and inform to Company along with original or certified copy of FIR/acknowledged copy of the complaint.
  • Shareholders are requested to keep record of their specimen signature before lodgment of shares with the Company to obviate possibility of difference in signature at a later date.
  • Shareholders(s) of the Company who have multiple accounts in identical name(s) or holding more than one Share Certificates in the same name under different Ledger Folio(s) are requested to apply for consolidation of such Folio(s) and send the relevant Share Certificates to the Company.
  • Shareholders are requested to give us their valuable suggestions for improvement of our investor services.
  • Shareholders are requested to quote their E-mail IDs, Telephone/Fax numbers for prompt reply to their communication.
Complaints received during the year:
Nature of complaints 2021-22 2020-21
Received Cleared Received Cleared
Relating to Transfers, Transmissions Dividend, Interest, Redemption, Demat – Remat, Rights Issue and Change of Address etc. 9 9 5 5

There are no complaints which are not resolved to the satisfaction of shareholder during the year
  • Shares pending for transfer : Nil

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